Parish Clerk Job Description
East Keal Parish Council Clerk Job Description – 4 hours per week
Statutory, Regulatory and Legislative Responsibilities
• To be the Councils nominated Proper Officer and as such will be under statutory duty to carry out all the relevant functions, including the issuing of all notifications required by law
• Ensuring that all functions of the Council, as a Local Authority are completed in a timely manner
• To ensure that the council maintains suitable insurance as is required or is mandatory
• To act as the Responsible Financial Officer (RFO) on behalf of the Council
• To ensure that statutory and other provisions governing or affecting the running of the council are observed
• To be the council’s nominated representative with the ICO in regard to Data Protection and GDPR
Administrative Responsibilities
• To advise the council on, and assist in the management of policies and procedures in line with the relevant regulations / legislation
• To produce reports, minutes and other documents required for making effective decisions and to implement the council’s decisions
• To prepare in consultation with the Chair, agendas for all council and Sub-Committee meetings
• To attend meetings and prepare minutes for approval
• To receive and distribute correspondence on behalf of the council
• To prepare, in consultation with the Chair, press releases about the activities of, or decisions of the council
• To deal with planning applications and upload the councillors comments to ELDC planning website
• Maintain an effective filing system, including archiving and storing information according to the Data Protection and Freedom of Information Act.
• To maintain the asset register
• To attend training courses relevant to the Clerk’s role as required
Finance & Accounting Responsibilities
• To receive and report on invoices for goods and services to be paid for by the council
• To oversee council payments, by cheque and/or bank transfer
• To issue invoices on behalf of the council and to ensure payment is received
• To monitor and balance the Council’s account and prepare records for audit
• To prepare a draft budget for approval by the Council, and to provide regular updates
• To arrange and manage the Internal Audit in accordance with Financial Regulations
• To prepare the Accounts and the Annual Return (AGAR) and submit to the Auditor as required
• To prepare annual Financial Statements and distribute to the Council and public as required
• To prepare reports as necessary for budget monitoring, fund balances, receipts and payments, payroll and all outgoing payments
• To submit the precept to the District Council/Unitary Authority and to provide figures required in the Council Tax Bill as required by statute
• To manage payroll including all deductions for Income Tax, National Insurance, pension or superannuation fund contributions
Qualifications, Experience & Knowledge
Based of the above requirements, candidates should have at least 2 years experience in a similar role. Ideally key training will have been completed, however training can be arranged if required.