Agendas

EAST KEAL PARISH COUNCIL - NOTICE OF MEETING

Councillors, you are hereby summoned to a meeting of the above-named council, which will be held at The Keals Village Hall, West Keal on Wednesday 15th Nov 2023 at 7.00 pm.Public and press are also welcome to attend. Ten minutes are allocated if needed prior to the business below for members of the public to ask brief questions or make short verbal statements to the council. Following this the public are welcome to send any further questions or comments in writing or via email to the Parish Clerk and a response will be made in due course.

Date circulated: 07.11.2023

Signed: H McKinlay

Hannah McKinlay - Parish clerk

Email: ekpcclerk101@gmail.com Tel: 07890678701

AGENDA

1. To note the appointment of the new Parish Clerk.

2. To receive and accept apologies

3. To receive declarations of interest under the Localism Act.

4. To approve as Minutes the notes of the meeting held on Weds 20th Sept 2023.

5. Chair’s Review

6. To report on the Casual Vacancies for two Parish Councillors.

7. To receive reports from representatives on outside bodies:

a. County Councillor

b. District Councillor

8. To receive the report on the Meet the Councillors and Community Groups event.

9. To discuss the EKPC Meeting venue and to approve dates of meetings for 2024.

10. To receive updates on Village Issues.

a. Speeding and driving wrong way along one way system Fen Lane and Blacksmiths Lane.

b. Donation and installation of flashing speed sign A16 Hall Corner.

c. Water on Fen Lane, Blacksmiths Lane and School Lane.

d. Replacement Notice Board and Bench improvements at Fen Lane/Blacksmith’s Lane.

e. To Discuss Noticeboard at A16 Hall Corner which is deteriorating.

f. Update on request for a litter bin by bus stop sign Church Lane.

g. Hall Corner A16 road improvements

h. War Memorial Garden.

11. To approve and adopt the following Policies (copies previously circulated)

a. Social Media/Communications Policy.

b. Vexatious Policy.

12. To update progress on the Village Archive Boxes.

13. To note Planning Applications.

a. S/045/01834/23. Planning approved by ELDC for erection of a covered agricultural slurry store. SOUTH VIEW FARM, FEN LANE, EAST KEAL, SPILSBY, PE23 4AY

b. S/045/01793/23 Change of use, conversion of, extensions and alterations of existing barn to create 1no. holiday let with existing outbuilding to be demolished. BARN AT GLEBE FARM, OLD BOLINGBROKE ROAD, EAST KEAL

14. Finance, administration of accounts and to approve payment of accounts:

a. Lloyds Bank Account. To remove the previous Clerk details and add the new Clerks details. To confirm existing signatories and add new and/or remove obsolete signatories.

b' Santander Bank Account. To remove the previous Clerk details and add the new Clerks details. To confirm existing signatories and add new and/or remove obsolete signatories.

c. To discuss and agree frequency of payment of Clerks salary and registration with HMRC

d. Hall hire 15/11/23: £20

e. Reimbursement to Hannah McKinlay for purchase of printer ink and printer paper costing up to £50

f. Discuss and approve purchase of security software for Clerks laptop costing up to £40

g. Invoice tenant for 2nd payment of land rental agreement.

h. To discuss 6mth Audit by independent Auditor and agree next steps

i. Bank Reconciliation Statement and Financial Report

j. Precept. To Propose an increase in the precept for 2024 onwards to pay for the cost of the three elections. Election costs currently £5200, with requirement to include plan for 4 yearly election costs in 2027 estimated at an additional £3000.

15. Correspondence

a. Review of Local Plan for ELDC previously circulated.

b. Email of concern from resident

16. Any other matters for discussion only or next Agenda

17. Date of next meeting 17th Jan 2024

Future Meeting Dates for 2024. All Wednesdays at 7pm.

17th January

20th March

17th April (Annual Residents Meeting)

15th May (AGM)

17th July

18th September

20th November