Agenda for meeting 17th January 2024
EAST KEAL PARISH COUNCIL - NOTICE OF MEETING
Councillors, you are hereby summoned to a meeting of the above-named council, which will be held at The Keals Village Hall, West Keal on Wednesday 17th January 2024 at 7.00 pm.
Public and press are also welcome to attend.
Ten minutes are allocated if needed at the end of the business below for members of the public to ask brief questions or make short verbal statements to the council. Following this the public are welcome to send any further questions or comments in writing or via email to the Parish Clerk and a response will be made in due course.
Date circulated: 08.01.2024 Signed: H McKinlay
Parish Clerk: Hannah McKinlay Email: ekpcclerk101@gmail.com Tel: 07890678701
AGENDA
1. To receive and accept apologies
2. To receive declarations of interest under the Localism Act.
3. To approve as Minutes the notes of the meetings held on Wednesday 15th November 2023 and Wednesday 29th November 2023.
4. Chair’s Review
5. To receive reports from representatives on outside bodies:
a. County Councillor
b. District Councillor
6. To discuss the EKPC Meeting venue
7. To receive updates on Village Issues and agree any further actions.
a. Water on Fen Lane, Blacksmiths Lane and School Lane.
b. Notice Board at Fen Lane/Blacksmith’s Lane.
c. Hall Corner A16 road improvements
d. Horse Signs on Fen Lane
8. To discuss and approve the Councils process for reviewing and amending policies.
9. To discuss the Councils compliance with Data Protection and agree further actions.
10. To discuss how the Council communicate with residents and agree actions.
11. To receive update on the Village Archive Boxes and agree further actions.
12. To discuss a time capsule and agree further actions.
13. To discuss D-Day 80 Celebrations and agree further actions.
14. To note Planning Applications.
a. S/045/02453/23 LAND AT BRAYFORD LODGE, FEN LANE, EAST KEAL, SPILSBY, PE234AY. Planning Permission - Erection of a house and attached garage which is an amended design to that approved under planning permission reference number S/045/01243/17 (works already started). 15. To receive updates on the situation with HMRC.
16. To receive updates on the Internal Audit.
17. Finance, administration of accounts and to approve payment of accounts:
a. To receive updates regarding Lloyds Bank Account.
b. To receive updates regarding Santander Bank Account.
c. To discuss the use of internet banking for both bank accounts and agree further actions.
d. To reconcile payment of Clerks salary.
e. To discuss an increase in Clerks hours and agree further actions.
f. To reimburse the Clerk for £2.40 postage
g. To reconcile payment of hall hire 29/11/23: Cheque Number 000597 written and signed by two signatories on 22/12/23 to pay invoice number 320.
h. Bank Reconciliation Statement and Financial Report.
i. Budget. To discuss and agree the budget for 2024-2025.
j. Precept. To discuss and agree the precept for 2024-2025 to cover the costs of the council’s annual expenses and past and future elections after income deducted.
k. Email of proposal of repayment of election costs to ELDC to be submitted to S151 officer to approve repayment plan
18. Correspondence
19. Any other matters for discussion only or next Agenda
20. Date of next meeting: 20th March 2024