Agendas

Agenda for 20.03.2024
EAST KEAL PARISH COUNCIL - NOTICE OF MEETING
Councillors, you are hereby summoned to a meeting of the above-named council, which will be held at The Keals Village Hall, West Keal on Wednesday 20th March 2024 at 7.00 pm.

Public and press are also welcome to attend.

Ten minutes are allocated if needed prior to and at the end of the business below for members of the public to ask brief questions or make short verbal statements to the council. Following this the public are welcome to send any further questions or comments in writing or via email to the Parish Clerk and a response will be made in due course.

Date circulated: 13.03.2024 Signed: H McKinlay
Parish Clerk: Hannah McKinlay Email: ekpcclerk101@gmail.com Tel: 07890678701

AGENDA
1. To receive and accept apologies.
2. To receive declarations of interest under the Localism Act.
3. To approve as Minutes the notes of the meeting held on 17/01/24.
4. To report on the Casual Vacancy for one Parish Councillor.
5. To discuss the vacancy of Vice-Chair role and agree further actions.
6. To discuss the vacancy of a Councillor on the HR Committee and agree further actions.
7. Chair’s Review
8. To receive reports from representatives on outside bodies:
a. County Councillor
b. District Councillor
9. To receive updates on the Walkabout with Highways and agree any further actions.
10. To receive updates on Village Issues and agree any further actions.
a. Horse Signs on Fen Lane.
b. Dog Fouling.
c. War Memorial Information Board.
d. Flashing Speed Sign on A16 near Hall Corner.
e. Noticeboard at the Fen Lane/Blacksmith’s Lane/School Lane crossroads.
11. To approve and adopt the following Policy:
a. Co-Option Policy and Procedure.
12. To discuss and approve the order and role delegation of reviewing and amending policies.
13. To discuss EKPC’s Emergency Plan and agree further actions.
14. To discuss EKPC’s Welcome Booklet and agree further actions.
15. To receive and discuss an update on the request for documentation from The Keals’ Village Hall.
16. To discuss the increase in cost of hall hire at The Keals’ Village Hall and agree further actions.
17. To discuss the update from the ICO regarding the Councils compliance with Data Protection and agree further actions.
18. To receive an update on the Archive Boxes.
19. To receive an update on the Time Capsule and agree further actions.
20. To receive an update on the D-Day 80 Celebrations and agree further actions.
21. To note Planning Applications (At the time of writing, no applications to note).
22. To receive an update on the situation with HMRC.
23. To receive an update on the Internal Audit.
24. To receive the Clerk’s passwords for secure storage.
25. Finance, administration of accounts and to approve payment of accounts:
a. To receive updates regarding Lloyds Bank Account and approve new signatory.
b. To receive updates regarding Santander Bank Account and approve new signatory.
c. To discuss the closure of the Santander Bank Account and opening of a Lloyds Savings Account for the council’s reserves.
d. To reconcile payment of Clerks salary.
e. To discuss and approve payment of Clerk’s Timesheets.
f. To approve expenditure of £6.00 for the purchase of 8 x 2 nd Class Stamps.
g. To approve expenditure of £20.00 for payment of The Keals’ Village Hall Invoice Number: 344 for Hall Hire of 20/03/24.
h. To approve expenditure of £158.92 for the payment of LALC Annual Subs.

i. To approve expenditure of £132.00 for the payment of LALC Annual Training Scheme.
j. Bank Reconciliation Statement and Financial Report.
k. To receive an update on the Precept.
26. Correspondence.
a. To receive an update from the Clerk on outstanding enquiries and for Cllrs to agree responses.

27. Any other matters for discussion only or next Agenda

28. Date of next meeting: 15/05/24.